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DATA PROTECTION INFORMATION REGARDING REGISTRATION FOR AND PARTICIPATION AT A MEDELA EVENT

1. Contact details of the controllers

Medela AG and the local Medela group affiliates (hereinafter referred to as "Medela"):
Lättichstrasse 4b
6340 Baar
Switzerland
privacy@medela.com

2. Purpose of processing your personal data

Handling your Registration/Participation

We collect your personal data as part of the registration for the Medela event. We process your personal data for the purposes of handling your registration and participation in the event. We may also process your personal data to invite you to upcoming Medela events and to share relevant information related to these events.

Business relationship management

With your participation in the event your personal data may be shared with the local Medela group affiliates in order to follow up on your questions/requests and to maintain a customer relationship.   

Monitoring and demonstrating compliance

Medela may further store and process your personal data to the extent necessary to monitor and demonstrate compliance with applicable legal requirements and regulations, including in connection with investigations and/or disclosure requests from public authorities.

Using photographs and audio recordings 

Moreover, during the event photographs as well as audio recordings containing your voice may be taken. Medela uses the audio only internally to create a summary of the event. The photographs may be used for internal and external marketing and communication purposes in connection with this event or any future similar event, in print and digital media formats, including but not limited to print publications, websites, e-marketing, film, and social media. You can object to this processing during the registration process.

All personal data collected will be processed exclusively for the above-mentioned purposes. They are neither processed automatically nor analyzed in relation to personal aspects (profiling).

3. Legal ground for processing your personal data

Processing your personal data for the event registration and participation purposes is based on the performance of a contract. In addition, Medela will process your personal data to comply with legal obligations. To maintain business relationship and to use your photographs as well as audio recordings we rely on our legitimate interest, except where such interests are overridden by your data protection interests or fundamental rights and freedoms.

Legitimate Interests Pursued:

  • Process your request/enquiry
  • Maintaining and developing business relationships
  • Providing updates and invitations to company events and webinars

     

4. Type of personal data

  • Identification details (e.g. name, surname)
  • Contact details
  • Professional Contact details ( e.g. email, phone)
  • Employer details (e.g. company/institution name, address, country)
  • Audio and/or video recordings containing your image

5. Recipient or categories of recipients

For the purposes described above, Medela may share your personal data with other local Medela group affiliated. Further, Medela has engaged service providers who process your personal data for managing the registration, storing your personal data and sending email communications. Medela has entered into an agreement with these service providers to ensure appropriate safeguards for your personal data. These service providers may not share your personal data with unauthorized third parties or use your personal data other than as instructed. These service providers are located in the EU.

In order to comply with applicable transparency requirements, we may further be required to disclose any payments or other benefits granted to you in the connection with your participation in the event. Medela will make any such disclosure, which may include the sharing of certain of your information with competent authorities and/or the publication of such information, including on publicly available websites, in compliance with applicable local law, and Medela will provide further information and/or obtain your consent where legally required.

6. Location and duration of storage of your personal data

Your personal data will be stored on servers in the EU. Your personal data will be deleted in accordance with applicable law requirements, unless to the extent a longer storage is required to comply with applicable data retention obligations.

7. Transmission of personal data abroad

Some Medela group affiliates may be located in countries that do not provide the same level of data protection as in your country of residence. Medela ensures that all necessary measures are taken to protect your personal data in accordance with applicable requirements (e.g. Standard Contractual Clauses).

8. U.S. State Law Requirements

Some U.S. state privacy laws such as the California Consumer Privacy Act (CCPA) and Virginia Consumer Data Protection Act (VCDPA), Colorado Privacy Act (CPA) and the Connecticut Personal Data Privacy and Online Monitoring (2022 S.B.6) require specific disclosures for state residents. State laws like the CCPA, VCDPA, CPA and 2022 S.B.6 also provide the right to request information about how we collect, use and disclose your information. These laws also provide the right to request deletion or anonymization. Medela does not discriminate against individuals for exercising these privacy rights. For further information regarding these laws, please click the links below.

Medela’s Privacy Notice for California Residents supplements the information contained in this Policy and applies solely to visitors, users, and others who reside in the State of California.

Medela’s Privacy Notice for Virginia Residents supplements the information contained in this Policy and applies solely to visitors, users, and others who reside in the State of Virginia.

Medela’s Privacy Notice for Colorado Residents supplements the information contained in this Policy and applies solely to visitors, users, and others who reside in the State of Colorado.

Medela’s Privacy Notice for Connecticut Residents supplements the information contained in this Policy and applies solely to visitors, users, and others who reside in the State of Connecticut.

9. Medela Does Not Sell Personal Data

In the preceding twelve (12) months, we have not sold any Personal Data. We do not intend to sell any Personal Data in the future. If we change this intent, we will update this Privacy Notice accordingly. “Personal data" means any information that is linked or reasonably linkable to an identified or identifiable natural person. "Personal data" does not include de-identified data or publicly available information.

From time to time we may collect “Sensitive Personal Information” (SPI).  SPI includes, but is not limited to, racial origin, religious beliefs, sexual orientation, ethnicity, religion, genetic data, private communications, specified health information and precise geolocation. We do not sell SPI or utilize automated decision making.

10. How to exercise your privacy rights

You have the right, depending on the applicable local data protection law, to request information as to what data Medela holds about you (right of information) and to obtain access to those personal data (right of access), obtain the rectification of inaccurate data or, taking into account the purposes of the processing, request the completion of incomplete data (right to rectification), and, where certain requirements are met, obtain the erasure of personal data (right to erasure), obtain the restriction of processing (right to restriction of processing), receive and transmit to another controller the personal data which you provided to us (right to data portability), and object to the processing of your personal data on grounds relating to your particular situation (right to object).

Please note that the above-mentioned privacy rights cannot be guaranteed if there are exceptions by law or any regulations which do not allow us to process your requests on privacy rights.

If you would like to exercise any of the above rights, please use our Privacy Request Webform.

For US residents: Click here

For any other state residents: Click here

Please note that any email requests will not be processed.

In case of any questions about the collection, processing and/or use of your personal information, please send your request to Medela AG, Global Data Protection Officer, Lättichstrasse 4b, 6340 Baar, Switzerland or email us at privacy@medela.com.   

To file an official complaint, please contact the data protection authority in your jurisdiction (in Switzerland): Federal Data Protection and Information Commissioner / Eidgenössischer Datenschutz- und Öffentlichkeitsbeauftragter, EDÖB; in Europe: List of National Data Protection Authorities, members of the European Data Protection Board).